1. Introduction

SASCA is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, and protect personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data We Collect

We may collect and process the following personal data:

  • Participant name, date of birth, and contact details

  • Parent/guardian contact information

  • Emergency contact details

  • Medical information (where necessary for safety)

  • Attendance and participation records

  • Photos and video recordings (with consent)

3. How We Use Your Data

We use personal data to:

  • Deliver and manage SASCA programmes and services

  • Ensure participant safety and wellbeing

  • Communicate important information

  • Manage payments and administration

  • Promote SASCA (where consent has been given)

4. Lawful Basis for Processing

We process personal data under the following lawful bases:

  • Contractual necessity

  • Legal obligation

  • Legitimate interests

  • Consent (for media and marketing)

5. Data Sharing

We do not sell personal data. We may share data with:

  • Staff and authorised personnel

  • Emergency services where necessary

  • Regulatory or legal authorities if required

6. Data Storage and Security

  • Personal data is stored securely (digitally and/or physically)

  • Access is restricted to authorised individuals only

  • Appropriate technical and organisational measures are in place

7. Data Retention

We retain personal data only as long as necessary for:

  • Safeguarding obligations

  • Legal and regulatory requirements

  • Operational purposes

8. Your Rights

Under UK GDPR, individuals have the right to:

  • Access their data

  • Request correction of inaccurate data

  • Request erasure (where applicable)

  • Restrict or object to processing

  • Withdraw consent at any time

Requests should be made in writing to SASCA.

9. Contact

For any data protection queries, please contact SASCA directly.

Parent/Guardian Consent Form (Template)

Medical Information

Please provide details of any medical conditions, allergies, injuries, or additional needs:

Consent Statements

By submitting this form, you confirm that:

  • You consent to your child participating in SASCA activities and understand the associated risks

  • All information provided is accurate and complete

  • You consent to emergency medical treatment being administered if necessary

  • You understand and agree to SASCA’s Terms and Conditions

  • You have read and understood the SASCA Privacy Notice